Procurement

Affiliations

Procurement holds the Outstanding Agency Accreditation Achievement (OA4) that recognizes agencies that lead the public procurement profession by implementing best practices.

Regulations

Procurement follows all federal, state and county laws and regulations; uses competitive practices in a fair and open environment to give all qualified businesses the opportunity to offer their products and services to the county; and follows state ethics laws and the National Institute of Governmental Purchasing Code of Ethics.

Policies and Procedures

Goods and Services

• Chesterfield County Procurement Manual (PDF)

PPEA Policies and Procedures

• Chesterfield County PPEA Guidelines (PDF)
• CCPS PPEA Guidelines (PDF)

PPTA Policies and Procedures

• Chesterfield County PPTA Guidelines (PDF)

Delivery

We want all deliveries to be delivered free on board (FOB) destination. We will not accept ownership until we receive items as ordered.

All packages or shipping containers must contain the purchase order number and the ship-to location from the purchase order. We can cancel all or part of an order without obligation if the delivery is not made by the specified and committed time.

Resource Documents

• Contractor Environmental Guideline and Policy (PDF)
• General Delivery Terms and Conditions (PDF)
• Insurance Guidance for Offerors (PDF)
• Virginia Department of Minority Business Enterprise Commodity List

Economic Development

Chesterfield may offer an excellent opportunity to expand or relocate your business. If you are a small business, minority-owned business or woman-owned business, the Economic Development Small Business Center contains useful information and contacts. You can also call our Department of Economic Development at 804-318-8550.

Commitment to Diversity and Chesterfield Businesses

Chesterfield’s diversity provides for a dynamic and robust community that promotes growth. We believe that all residents should benefit from this economic growth regardless of race, color, religion or economic status. We are committed to ensuring diversity by increasing procurement opportunities for the following:

• Businesses located in Chesterfield County (CB)
• Minority-owned businesses (MOB)
• Service disabled veteran-owned businesses (SDVOB)
• Small businesses (SB)
• Woman-owned businesses (WOB)

Definitions for these classifications are in the Code of Virginia Section 2.2-4310, as amended.

We encourage these businesses to respond to all solicitations. We strongly encourage our suppliers to actively solicit subcontracting opportunities from these businesses for their county contracts.

Find Vendors

Find vendors in the above categories through the:

• Chesterfield Business Council
• Chesterfield Chamber of Commerce
• Virginia Department of Small Business and Supplier Diversity

Special Funding - Equal Employment Opportunity Plan

Chesterfield County receives significant grant funds from the U.S. Department of Justice (DOJ). Recipients of these grants are required by DOJ to develop and disseminate an equal employment opportunity plan (EEOP) utilization report. The purpose of this report is to ensure that recipients of DOJ grants are providing equal employment opportunities to everyone.

A hard copy of the Police EEOP utilization report (PDF) is on file in the Police Department – Police Personnel Unit office (10001 Iron Bridge Road, Chesterfield, VA 23832) and is available for viewing, upon request. Comments or questions concerning the Police EEOP utilization report may be directed to Police Personnel Administrative Manager at 804-748-1547.

A hard copy of the EEOP utilization report (PDF) for Chesterfield County is on file in the county’s Human Resources Department, and is available for viewing, upon request. Comments or questions concerning Chesterfield County’s EEOP utilization report may be directed to Human Resources, located in the Lane B. Ramsey County Administration Building, which can be contacted by email or by phone at 804-748-1551.

Surplus

We sell property no longer in use through contracted third-party firms specializing in auctioning of materials. The following firms sell surplus materials not sold through specific contracts:

General Surplus Sales

GovDeals, Inc. is a web-based auction firm that sells all types of surplus materials, including vehicles.

Automobile Surplus Sales

Southside Virginia Auto Auction - An auction firm dealing in the sale of vehicles only. It is located at the intersection of West Hundred Road (State Route 10) and Route 1 (Route 301) in Chester, VA. Southside Virginia Auto Auction holds two weekly auctions. Our vehicles sell at the Thursday night auctions. For information pertaining to upcoming sales that may include Chesterfield County vehicles, call Southside Virginia Auto Auction at 804-796-6556.

Fleet Management - You can also call the Fleet Management Office at 804-768-7378 about plans to sell vehicles through GovDeals, Inc. or Southside Virginia Auto Auction.

Bus Surplus Sales

We sell school buses taken out of service through one of the following:

• GovDeals, Inc.
• Sealed Invitations for bids we conduct
• Southside Virginia Auto Auction