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Procurement
Procuring Goods and Services
Procurement purchases high-quality goods and services (including commodities, services, construction and professional services) at fair and reasonable prices for the needs of Chesterfield County Government and Chesterfield County Public Schools.
Procurement Annual Report
The Procurement Annual Report (PDF) provides an overview of procurement activities for 2021.
Vendor Online Registration
Register online in the Procurement Information Gateway (PInG) and receive email notifications of upcoming solicitations.
Affiliations
Procurement holds the Outstanding Agency Accreditation Achievement (OA4) that recognizes agencies that lead the public procurement profession by implementing best practices.
Regulations
Procurement follows all federal, state and county laws and regulations; uses competitive practices in a fair and open environment to give all qualified businesses the opportunity to offer their products and services to the county; and follows state ethics laws and the National Institute of Governmental Purchasing Code of Ethics.
Policies and Procedures
Goods and Services
| Range | Description |
|---|---|
| $10,000 or Less | Using departments and schools have been given delegated authority to make purchases at this dollar value. |
| $10,000.01 to $100,000 | Competition is executed by the Procurement Department. Competition must be sought from a minimum of four valid sources to include a minimum of one Chesterfield business and one diversity vendor, if available. |
| $100,000.01 or More | Competition is executed by the Procurement Department. Competition must be sought from a minimum of four valid sources to include a minimum of one Chesterfield business and two diversity vendors, if available. |
PPEA Policies and Procedures
PPTA Policies and Procedures
Delivery
We want all deliveries to be delivered free on board (FOB) destination. We will not accept ownership until we receive items as ordered.
All packages or shipping containers must contain the purchase order number and the ship-to location from the purchase order. We can cancel all or part of an order without obligation if the delivery is not made by the specified and committed time.
Resource Documents
Economic Development
Chesterfield may offer an excellent opportunity to expand or relocate your business. If you are a small business, minority-owned business or woman-owned business, the Economic Development Small Business Center contains useful information and contacts. You can also call our Department of Economic Development at 804-318-8550.
Commitment to Diversity and Chesterfield Businesses
Chesterfield’s diversity provides for a dynamic and robust community that promotes growth. We believe that all residents should benefit from this economic growth regardless of race, color, religion or economic status. We are committed to ensuring diversity by increasing procurement opportunities for the following:
- Businesses located in Chesterfield County (CB)
- Minority-owned businesses (MOB)
- Service disabled veteran-owned businesses (SDVOB)
- Small businesses (SB)
- Woman-owned businesses (WOB)
Definitions for these classifications are in the Code of Virginia Section 2.2-4310, as amended.
We encourage these businesses to respond to all solicitations. We strongly encourage our suppliers to actively solicit subcontracting opportunities from these businesses for their county contracts.
Find Vendors
Find vendors in the above categories through the:
Special Funding - Equal Employment Opportunity Plan
Chesterfield County receives significant grant funds from the U.S. Department of Justice (DOJ). Recipients of these grants are required by DOJ to develop and disseminate an equal employment opportunity plan (EEOP) utilization report. The purpose of this report is to ensure that recipients of DOJ grants are providing equal employment opportunities to everyone.
A hard copy of the Police EEOP utilization report (PDF) is on file in the Police Department – Police Personnel Unit office (10001 Iron Bridge Road, Chesterfield, VA 23832) and is available for viewing, upon request. Comments or questions concerning the Police EEOP utilization report may be directed to Police Personnel Administrative Manager at 804-748-1547.
A hard copy of the EEOP utilization report (PDF) for Chesterfield County is on file in the county’s Human Resources Department, and is available for viewing, upon request. Comments or questions concerning Chesterfield County’s EEOP utilization report may be directed to Human Resources, located in the Lane B. Ramsey County Administration Building, which can be contacted by email or by phone at 804-748-1551.
Surplus
We sell property no longer in use through contracted third-party firms specializing in auctioning of materials. The following firms sell surplus materials not sold through specific contracts:
General Surplus Sales
GovDeals, Inc. is a web-based auction firm that sells all types of surplus materials, including vehicles.
Automobile Surplus Sales
Southside Virginia Auto Auction - An auction firm dealing in the sale of vehicles only. It is located at the intersection of West Hundred Road (State Route 10) and Route 1 (Route 301) in Chester, VA. Southside Virginia Auto Auction holds two weekly auctions. Our vehicles sell at the Thursday night auctions. For information pertaining to upcoming sales that may include Chesterfield County vehicles, call Southside Virginia Auto Auction at 804-796-6556.
Fleet Management - You can also call the Fleet Management Office at 804-768-7378 about plans to sell vehicles through GovDeals, Inc. or Southside Virginia Auto Auction.
Bus Surplus Sales
We sell school buses taken out of service through one of the following:
- GovDeals, Inc.
- Sealed Invitations for bids we conduct
- Southside Virginia Auto Auction
Commodity Directory
Click on the column headers below to sort the table.Commodity |
Buyer |
|---|---|
| Advertising | Thomas Smith |
| Airport Construction | Thomas Smith |
| Architectural and Engineering Services (A&E Services) | Vin Kamatchi
Thomas Smith |
| Arts and Crafts Supplies; Art Paper | Tracy O’Keefe |
| Auction Services | Roberta Jardine |
| Audiovisual Equipment | Michal Ketner |
| Auditing Services | April Cone |
| Banking Services | April Cone |
| Bill Review Services | Procurement |
| Billing and Collection Services | April Cone |
| Charter Bus Services | Procurement |
| Chemicals | Procurement |
| Clothing and Uniforms | Thomas Smith |
| Computer Hardware and Peripherals | Michal Ketner |
| Computer Software | Michal Ketner |
| Construction | Vin Kamatchi |
| Copiers | Tracy O’Keefe |
| Custodial Services | Thomas Smith |
| Demolition Services | Tyler Tingler |
| Digital Curriculum | Tracy O’Keefe |
| Document Imaging | Michal Ketner |
| Education | Lesley Brown |
| Educational Supplies and Services | Tracy O’Keefe |
| Electrical Supplies and Services | Tyler Tingler |
| Electronic Equipment | Michal Ketner |
| Emergency Response and Hazardous Waste Services | Melissa Henley |
| Employee Benefits Consulting | Procurement |
| Event Planning | Thomas Smith |
| Fencing | Roberta Jardine |
| Filing Systems | Tyler Tingler |
| Financial | Lesley Brown |
| Financial Advisor Services | April Cone |
| Fire Department Equipment | Melissa Henley |
| First Aid and EMS Supplies | Procurement |
| Food - Equipment and Services (County-Only for Food Services) | Roberta Jardine |
| Flooring | Tyler Tingler |
| Footwear | Thomas Smith |
| Fuels | Thomas Smith |
| Furniture | Tyler Tingler |
| General Construction | Melissa Henley
Michael Ketner Tracy O’Keefe Thomas Smith Procurement |
| Generators and Related Services | Tyler Tingler |
| Glass – Auto, Bus and Structural | April Cone |
| Grounds Maintenance (Equipment, Services and Supplies) | Roberta Jardine |
| HVAC | Tyler Tingler |
| Insurance | Procurement |
| Library Books and Related Online Services | Roberta Jardine |
| Material Handling | Tyler Tingler |
| Medical | Lesley Brown |
| Medical and Pharmaceutical Waste Services | Procurement |
| Medical Services | Procurement |
| Musical Instruments | Tracy O’Keefe |
| New School Construction | Tyler Tingler |
| Office Supplies | Tracy O’Keefe |
| Painting Supplies and Services | Tyler Tingler |
| Paper and Envelopes | Tracy O’Keefe |
| Parks and Recreation | Lesley Brown |
| Parks and Recreation Construction | Roberta Jardine |
| Paving | Roberta Jardine |
| Photography Equipment and Supplies | April Cone |
| Plumbing Supplies and Services | Tyler Tingler |
| Police Equipment | Melissa Henley |
| Printers | Michal Ketner |
| Printing and Mailing Services | Tracy O’Keefe |
| Printing Services and Supplies | Tracy O’Keefe |
| Promotional Products | Thomas Smith |
| Prosthetic Devices | Procurement |
| Public Safety | Vin Kamatchi |
| Radio Equipment | Melissa Henley |
| Road and Highway Equipment | Melissa Henley |
| Roofing Services | Tyler Tingler |
| Science Equipment and Supplies | Tracy O’Keefe |
| Security Equipment and Services | Melissa Henley |
| Speech Language Services | Procurement |
| Signs | Tracy O’Keefe |
| Technology | Kelley McClurg |
| Telecommunications | Melissa Henley |
| Temporary Staffing Services | Procurement |
| Textbooks | Roberta Jardine |
| Tires and Towing | April Cone |
| Tools | Tyler Tingler |
| Trailers and Modular Classrooms | Tyler Tingler |
| Training Services | Tracy O’Keefe |
| Transportation | Vin Kamatchi |
| Transportation Services (Non-Metered) | Procurement |
| Transportation Construction Services | Melissa Henley |
| Transportation Engineering Services | Melissa Henley |
| Utilities | Vin Kamatchi |
| Utility Construction Projects | Procurement |
| Vehicle, Food Goods and Services | Lesley Brown |
| Vehicles (Including Related Goods and Services) | April Cone |
| Veterinarian Services | Melissa Henley |
| Water and Wastewater Treatment Equipment | Procurement |