- Finance and Administration
Procuring Goods and Services
Procurement purchases high-quality goods and services (including commodities, services, construction and professional services) at fair and reasonable prices for the needs of Chesterfield County Government and Chesterfield County Public Schools.
Procurement Annual Report
The Procurement Annual Report (PDF) provides an overview of procurement activities for 2021.
Procurement holds the Outstanding Agency Accreditation Achievement (OA4) that recognizes agencies that lead the public procurement profession by implementing best practices.
Procurement follows all federal, state and county laws and regulations; uses competitive practices in a fair and open environment to give all qualified businesses the opportunity to offer their products and services to the county; and follows state ethics laws and the National Institute of Governmental Purchasing Code of Ethics.
Policies and Procedures
Goods and Services
|$10,000 or Less||Using departments and schools have been given delegated authority to make purchases at this dollar value.|
|$10,000.01 to $100,000||Competition is executed by the Procurement Department. Competition must be sought from a minimum of four valid sources to include a minimum of one Chesterfield business and one diversity vendor, if available.|
|$100,000.01 or More||Competition is executed by the Procurement Department. Competition must be sought from a minimum of four valid sources to include a minimum of one Chesterfield business and two diversity vendors, if available.|
PPEA Policies and Procedures
PPTA Policies and Procedures
We want all deliveries to be delivered free on board (FOB) destination. We will not accept ownership until we receive items as ordered.
All packages or shipping containers must contain the purchase order number and the ship-to location from the purchase order. We can cancel all or part of an order without obligation if the delivery is not made by the specified and committed time.
Chesterfield may offer an excellent opportunity to expand or relocate your business. If you are a small business, minority-owned business or woman-owned business, the Economic Development Small Business Center contains useful information and contacts. You can also call our Department of Economic Development at 804-318-8550.
Commitment to Diversity and Chesterfield Businesses
Chesterfield’s diversity provides for a dynamic and robust community that promotes growth. We believe that all residents should benefit from this economic growth regardless of race, color, religion or economic status. We are committed to ensuring diversity by increasing procurement opportunities for the following:
- Businesses located in Chesterfield County (CB)
- Minority-owned businesses (MOB)
- Service disabled veteran-owned businesses (SDVOB)
- Small businesses (SB)
- Woman-owned businesses (WOB)
Definitions for these classifications are in the Code of Virginia Section 2.2-4310, as amended.
We encourage these businesses to respond to all solicitations. We strongly encourage our suppliers to actively solicit subcontracting opportunities from these businesses for their county contracts.
Find vendors in the above categories through the:
Special Funding - Equal Employment Opportunity Plan
Chesterfield County receives significant grant funds from the U.S. Department of Justice (DOJ). Recipients of these grants are required by DOJ to develop and disseminate an equal employment opportunity plan (EEOP) utilization report. The purpose of this report is to ensure that recipients of DOJ grants are providing equal employment opportunities to everyone.
A hard copy of the Police EEOP utilization report (PDF) is on file in the Police Department – Police Personnel Unit office (10001 Iron Bridge Road, Chesterfield, VA 23832) and is available for viewing, upon request. Comments or questions concerning the Police EEOP utilization report may be directed to Police Personnel Administrative Manager at 804-748-1547.
A hard copy of the EEOP utilization report (PDF) for Chesterfield County is on file in the county’s Human Resources Department, and is available for viewing, upon request. Comments or questions concerning Chesterfield County’s EEOP utilization report may be directed to Human Resources, located in the Lane B. Ramsey County Administration Building, which can be contacted by email or by phone at 804-748-1551.
We sell property no longer in use through contracted third-party firms specializing in auctioning of materials. The following firms sell surplus materials not sold through specific contracts:
General Surplus Sales
GovDeals, Inc. is a web-based auction firm that sells all types of surplus materials, including vehicles.
Automobile Surplus Sales
Southside Virginia Auto Auction - An auction firm dealing in the sale of vehicles only. It is located at the intersection of West Hundred Road (State Route 10) and Route 1 (Route 301) in Chester, VA. Southside Virginia Auto Auction holds two weekly auctions. Our vehicles sell at the Thursday night auctions. For information pertaining to upcoming sales that may include Chesterfield County vehicles, call Southside Virginia Auto Auction at 804-796-6556.
Fleet Management - You can also call the Fleet Management Office at 804-768-7378 about plans to sell vehicles through GovDeals, Inc. or Southside Virginia Auto Auction.
Bus Surplus Sales
We sell school buses taken out of service through one of the following:
- GovDeals, Inc.
- Sealed Invitations for bids we conduct
- Southside Virginia Auto Auction
Procurement Information Gateway (PInG)
Procurement Information Gateway (PInG) is Chesterfield County's e-procurement system for soliciting quotes, bids and proposals. Log in to PInG or learn how to register, view solicitations or view contracts.
Contact Vendor Technical Support
The Proactis WebProcure Support Center is available by email or phone at 866-889-8533.
Receipt of Bids/Proposals
Bids/proposals can be submitted either by in-person delivery or via carrier:
- In-Person Delivery: Hand-delivered bids/proposals will be received at 9901 Lori Road, Lane B. Ramsey Building in the lobby. Bids/Proposals should be clearly identified on the outside of the package as designated in the solicitation. Bidders/offerors should allow extra time for receipt of the bid/proposal.
- Carrier (i.e. USPS, FedEx, UPS): All carrier deliveries will be accepted in the Lane B. Ramsey Building Lobby. Bids/Proposals should be addressed/labeled as designated in the solicitation.
Bids will be received until, but no later than, the specified time and date of the opening as designated in the invitation for bid. Chesterfield County virtual bid openings will be held via a live meeting which is accessible to the public. Please allow up to five minutes after the specified due date/time for the live bid opening to begin.
Information obtained on this web site is provided solely as a convenience to potential Bidders and Offerors, and such Bidders and Offerors assume all risks associated with using this site. Additionally, by downloading the solicitations contained herein you hereby agree not to alter the contents of the document in any way. Electronic responses will not be accepted for IFBs and RFPs. Further, by downloading the IFB or RFP documents from this site, you agree that you are responsible for obtaining any addenda that may be issued.
As noted, some IFBs or RFPs must be obtained directly from the Architect or Engineer.
The bid tabulations posted represent the information read aloud and recorded at the public bid opening. The county has not checked the bids for errors, or made any determinations that the bids meet all requirements. In the case of a discrepancy between information on this site, and the original hard-copy document, the original hard-copy document shall prevail.
Any Awards that are identified with “*Decisions to Award” will be presented to the Chesterfield County Board of Supervisors and/or School Board at an upcoming meeting where the board will be requested to confirm the decision to award and award a contract.
Any bidder or offeror who desires to inspect the solicitation file may do so by contacting Procurement.