Case Status Descriptions

Application Review [App Review]

The first stage of the process, application review, occurs after an application has been submitted along with associated fees and documents. The Planning Department accepts the application and a Case Manager and Case Number are assigned. Any additional documentation regarding the case will be available at a later time.

Technical Review Committee [Tech Review]

In this stage of the process, the application is routed to the Technical Review Committee (TRC). The TRC meets to allow review agencies to discuss and gather input regarding an application’s compliance with applicable ordinances and development requirements. Agency review comments are consolidated and shared with the applicant, who then has the opportunity to work with staff and update the application based on feedback received. Some applications may result in multiple TRC meetings and revisions. Any additional documentation regarding the case will be available at a later time.

Community Meeting [Com Mtg (if applicable)]

In most cases, a Community Meeting will be necessary. At this stage of the process, a case has been scheduled for a Community Meeting. These meetings are attended by the applicant, Planning Commissioner, Case Manager and relevant staff, and the public. Community Meetings are meant to provide interested parties more information regarding the case, and to answer any questions which may arise. While Planning Department staff assists with scheduling the meeting and meeting logistics, the meeting is hosted by the applicant, who is responsible for presenting the case information at the meeting.

Staff Report Preparation [Staff Report]

At this stage of the process, staff is drafting a written report associated with the zoning case. The report provides detailed information regarding the characteristics of a zoning request, associated graphics, supporting information, and staff recommendations.  When finalized, this report will be provided to the Planning Commission, Board of Supervisors, and posted for public review.

Chesterfield Planning Commission Hearing [CPC Hearing]

Zoning cases require two public hearings. The first is held at the Chesterfield Planning Commission (CPC). At this stage, a CPC hearing has been scheduled. At the CPC hearing, the case will be presented by staff. The applicant will also be able to address the Commission regarding the request. After the case information is presented, a public hearing will be held where members of the public will be able to address the Commission regarding the request. Following the hearing, the Commission will make a recommendation of approval or denial to the Board of Supervisors. In some cases, when additional time or information may be needed, the Planning Commission may defer decision on case to a future meeting.

Board of Supervisors Hearing [BOS Hearing]

The Board of Supervisors (BOS) holds the second of two required public hearings for zoning cases.  At this stage, a BOS hearing has been scheduled.  At the BOS hearing, the case will be presented by staff, noting recommendations by both the CPC and staff. The applicant will also be able to address the Board regarding the request. After the case information is presented, a public hearing will be held where members of the public will be able to address the Board regarding the request. Following the hearing, the Board will formally approve or deny the case. In some cases, when additional time or information may be needed, the BOS may defer decision on the case to a future meeting.