Community Contracts & Donation Process
Chesterfield County’s Board of Supervisors annually consider requests for financial assistance from not-for-profit organizations that provide services to the residents of Chesterfield County. A request for funding must be submitted by completing a new application each fall for the upcoming budget year.
To ensure your application’s consideration for the fiscal year beginning July 1, 2020, please submit your application to the Chesterfield County Office of Budget and Management by e-mail to Joni Robinson by 5:00 p.m. on Friday, November 15, 2019. (There is no need to mail a duplicate copy if electronically submitting your application.)
After staff’s review of the applications, the County Administrator presents funding recommendations to the Board of Supervisors in March as part of his proposed budget. Organizations, and the public, have an opportunity to address the Board of Supervisors regarding the County Administrator’s proposed budget at an advertised public hearing. It is suggested that you contact the Budget Department in early March to determine if your organization is recommended for funding so you can determine whether attendance at the public hearing is prudent or not. Organizations who have questions or concerns about funding recommendations may also reach out to the Board of Supervisors directly.
The Board of Supervisors adopts the annual budget in April, including the donation and community contract recipients for the upcoming fiscal year. Those organizations approved for funding will be advised via e-mail in May, although funds cannot be disbursed until after July 1st of that year.
If a contract is required, the County Attorney’s Office will work with each organization to define the obligations and/or services to be provided to the County by the recipient. Funds will not be disbursed until the contract has been executed by all parties. If a contract is not required, requests for disbursement of funds must be made in writing after July 1st.
Check out the Approved FY2021 Community Contracts listing.
For further information about county community contracts and donations, contact Joni Robinson 804-748-1548.