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Accounting
Responsibilities
The Accounting Department is responsible for establishing reliable internal controls through policies, procedures and business practices that promote financial integrity and protect public assets. This includes processing and managing payroll and payments for active and former county employees and accounts payable for Chesterfield County Government and Chesterfield County Public Schools (CCPS). Accounting also assists county departments with grant processes and compliance and serves as a fiscal agent for various regional organizations.
Annual Financial Reports
Current annual financial reports:
- Annual Comprehensive Financial Report FY21 (PDF)
- Popular Annual Financial Report FY21 (PDF)
- Schedule of Expenditures of Federal Awards and Compliance Reports FY21 (PDF)
View past annual financial reports in our Archive Center.
Awards
The Certificate of Achievement for Excellence in Financial Reporting has awarded to County of Chesterfield by the Government Finance Officers Association of the United States and Canada (GFOA) for its annual comprehensive financial report (PDF).
Payroll
Chesterfield County Public School (CCPS)
Active and former employees can call 804-748-1719 or email the School Finance Office for payroll questions.
Chesterfield County Government
Retirees needing to change their coverage level or have Medicare Part D reimbursement questions should call Human Resources at 804-748-1551.
For other county government payroll related requests, please call 804-748-1673 or email the Accounting Department. Please do not send any personal or sensitive information via email. We can obtain any information needed when responding to your request.
Title VI Program Rights
Chesterfield County gives public notice of its policy to uphold and assure full compliance with the non-discrimination requirements of Title VI of the Civil Rights Act of 1964 and related non-discrimination authorities. Title VI and related non-discrimination authorities stipulate that no person shall on the grounds of race, color, national origin, sex, age, disability, income level or limited English proficiency be excluded from the participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity receiving Federal financial assistance.
Any person who desires more information regarding Chesterfield County’s Title VI Program can contact the Chesterfield County program administrator at the address noted below.
Chesterfield County Department of Accounting
9901 Lori Road
Room 203
Chesterfield, VA 23832
View our Title VI Policy Statement (PDF).
Discrimination, Harassment or Accommodation Request Form
Any person who believes they have, individually or as a member of any specific class of persons, been subjected to discrimination on the basis of race, color, national origin, sex, age, disability, income level or limited English proficiency has the right to file a formal complaint using our Public Portal for Concerns and Assistance.
Vendor Payment Records
The vendor payment information in our archive center is extracted monthly from the accounts payable data available in the county's financial system and reflects only county government payments. All vendor payments are included, other than those that might risk disclosure of confidential, private or protected information under state and federal laws. This is to respectfully and legally protect our citizens, business partners and employees.
The payment information provided is unaudited and users should not rely on the completeness of the data for any purpose except personal knowledge. If you have questions, email the Accounting Department.
Monthly Payments
Cumulative Annual Payments
- FY2023 County Cumulative Vendor Payments (XLSX)
- FY2022 County Cumulative Vendor Payments (XLSX)
- FY2021 County Cumulative Vendor Payments (XLSX)
- FY2020 County Cumulative Vendor Payments (XLS)
- FY2019 County Cumulative Vendor Payments (XLS)
- FY2018 County Cumulative Vendor Payments (XLS)
- FY2017 County Cumulative Vendor Payments (XLS)
- FY2016 County Cumulative Vendor Payments (XLS)
- FY2015 County Cumulative Vendor Payments Starting with October (XLS)
- When will the monthly file be posted on this site?
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Files will be posted by the 20th of the month for payments made the previous month. For example, payments made in October will be posted by Nov. 20. To ask questions or request more information, please email the Accounting Department.
- Have you taken steps to protect citizens, business partners and employee’s private information?
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Yes, certain state and federal laws require that some types of information be protected. This includes medical related information under the Health Insurance Portability and Accountability Act (HIPAA) and exclusions identified through the Freedom of Information Act (FOIA). Good business practice also protects private and confidential information of citizens and business partners, information related to pending legal matters and information that could jeopardize public safety enforcement. To ask questions or request more information, please email the Accounting Department.
- Can I find any vendor that does business with Chesterfield County?
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Generally, yes. If you can’t find a vendor there could be several reasons. If the nature of the vendor or of the County’s business with that vendor is protected under state or federal laws or is considered private or confidential, that vendor will not be shown in these files. If the vendor has provided goods or services to the County but has not yet received payment for those goods or services, then the vendor will not appear on the files. Information about payments to employee benefit providers is available upon request. Payments to a vendor on behalf of Chesterfield County Public Schools (CCPS) can be found on the CCPS website. To ask questions or request more information, please email the Accounting Department.
- How are disbursements made through procurement cards shown?
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Payments made for purchases against a procurement card prior to March 2018 will be shown as payment to Bank of America. After March 2018, payments will show the actual vendor. To ask questions or request more information, please email the Accounting Department.
- Why do I sometimes see the same check number multiple times?
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The information shown is being displayed at the department and account code level. If a single payment is made for either multiple departments or multiple accounts the check number will be displayed numerous times. To ask questions or request more information, please email the Accounting Department.
- Can I view requirements contracts between the county and a vendor?
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Yes. Visit the Procurement Department’s page where you can view contracts, and their associated solicitations, that the county has established with vendors through a competitive procurement process. Only repetitive type purchases utilize requirements contracts. One time purchases of goods, services and construction are not included in this listing. To ask questions or request more information, please email the Accounting Department.