The Clerk's Office maintains permanent land and court records dating from 1749, the year of the county's inception, to present. The Record Room is located on the ground floor of the main Courts Building. Additionally, there are online indexes that are available 24/7:
- Land Records (Deeds 1967 to current; Wills 1994 to current)
- Circuit Court Case Data (Civil and Criminal, 1990 to current)
Property Notification Service
If you are concerned about property fraud, view the Property Notification Service.
Recording hours are Monday through Friday, excluding holidays, from 8 a.m. to 3:30 p.m. Documents presented after normal recording hours will be recorded the next business day.
Fees and Payment Options
Land Records staff can be reached at 804-748-1285 from 8 a.m. to 4 p.m., Monday through Friday, excluding holidays.
To learn how to make public records copy requests, visit the Public Services page.
Title Searches - Recording Information
Clerk’s Office personnel are available to assist patrons in utilizing all resources in the Record Room.
Recording information relating to land transactions is not provided via telephone or email. Customers in need of this information should review the online index and/or contact the Clerk's Office to obtain copies.
Clerk’s Office personnel are prohibited by law from giving legal advice and are unable to perform title searches. Should you require a title search or legal advice, you are encouraged to contact an attorney or title insurance company, or both.
Deed Book Recording Requirements
General Requirements for Paper Recordings
Documents must be authorized by law to be recorded in the Deed Book and must meet applicable statutory provisions in the Code of Virginia. Additionally, document must:
- be originals that have been signed and properly notarized
- include a Land Records Cover Sheet
- include a self-addressed, stamped envelope (SASE) to ensure the safe and timely return of the original document
For deeds, the amount of consideration must be stated on the first page of the document (i.e., not only on the Land Records Cover Sheet).
Tax ID Numbers on Documents Presented for Recording in the Deed Book
Pursuant to Code of Virginia § 17.1-252, any deed or other instrument conveying or relating to an interest in real property must include, on the first page of the deed or other instrument, the tax ID number(s) of the affected parcel(s). Place the tax ID number in the upper left corner of the first page after allowing a one-inch margin pursuant to Library of Virginia standards.
Chesterfield's standard tax ID number is 15 digits and can be obtained from the Real Estate Assessor.
Social Security Numbers on Documents Presented for Recording in the Deed Book
Pursuant to Code of Virginia § 17.1-227, the Clerk's Office will not knowingly accept any instrument submitted for recordation in the Deed Book that includes the social security number.
Return of Recorded Documents
Documents submitted by eRecording are returned to the filer immediately after recordation. Filers who include a self-addressed, stamped envelope (SASE) can receive paper documents returned by mail. Documents that are not accompanied by a SASE will be maintained in the Record Room for pickup.
Fees and taxes vary according to the type of document being recorded. The deed calculation tool, provided by the Supreme Court of Virginia, assists users with determining recording costs. To determine applicable fees, select the Chesterfield Circuit Court and enter the requested information for the document(s) to be recorded.
For further inquiries relating to recording fees or requirements, please call 804-748-1285 to speak with a staff member in the Deed Recording Division.
Cover Sheet Requirements
Pursuant to Code of Virginia § 17.1-227.1, the Chesterfield Circuit Court Clerk's Office requires a Land Records Cover Sheet for all documents recorded in the Deed Book which are presented in hard copy form. To create the required cover sheet, access Virginia Land Records Cover Sheet.
Cover Sheets are not required for documents recorded electronically. View the eRecording tab for more information.
For more information, call Deed Recording at 804-748-1285.
eRecording in the Deed Book
Electronic recording (eRecording) is available for most Deed Book documents. A Land Records Cover Sheet is not required for documents submitted electronically.
Unless pre-approved by Deed Recording staff on a case-by-case basis, the following documents not accepted via eRecording:
- Deeds of Assumption
- Deeds of Gift and Assumption
- Deeds of Exchange
- Deeds Arising out of a Contract
- Documents that require manual calculations (example: multiple jurisdictions)
Plats cannot be submitted electronically.
Register for eRecording
To register for eRecording in Chesterfield, contact one of the following firms:
Financing Statements and Other Uniform Commercial Code (UCC) Filings
Financing statements and other Uniform Commercial Code (UCC) filings affecting real estate in Chesterfield are recorded in the Record Room of the Circuit Court Clerk's Office.
Recording fees are $20 per document.
Statements Affecting Personal Property
The State Corporation Commission's Clerk’s Office is the central filing office for Uniform Commercial Code (UCC) documents which evidence a security interest in personal property.
The fee for docketing a judgment obtained in a Virginia court is $10. Judgments that do not meet the requirements of Code of Virginia § 8.01-446 cannot be docketed and will be returned to the presenting party.
Foreign judgments filed in accordance with the Uniform Enforcement of Foreign Judgments Act or the Uniform Foreign Country Money-Judgments Recognition Act are docketed for a fee of $25.
By law, it is the duty of the judgment creditor (or their agent or attorney) to ensure that judgments are released upon satisfaction. There is no fee to release a judgment. Creditors may access forms for releasing a judgment at the Supreme Court of Virginia.
Secure Remote Access (SRA)
Pursuant to Virginia law, the Circuit Court Clerk makes land records available via Secure Remote Access (SRA):
- Access to the SRA site is granted to subscribers with a valid username and password.
- Access is provided by subscription only.
- Subscription fee must be paid in advance.
For more information regarding the SRA system and subscription requirements, please visit Circuit Court Clerk's SRA.
Liens on Property
The Clerk's Office maintains permanent land and court records dating from 1749, the year of the county's inception, to present. The Record Room is located on the ground floor of the main Courts Building.
Deeds, liens, and other land records must speak for themselves and the staff of the Circuit Court Clerk's Office cannot interpret or restate information included in such records.
Indexes are organized by name, not property address or by legal description. Due to the complexity of land records, researchers may need to consult an attorney or title company to determine the legal impact of liens or other documents recorded.
Land Records (Deeds 1967 to current; Wills 1994 to current)
If a plat/survey was recorded, it can be obtained from the Circuit Court Clerk's Office. Individual surveys which show the lot with improvements (such as a house) are occasionally attached to deeds; however, since they are not required to be recorded, most often, they are not.
Often surveys showing property lines are drafted at the time of sale and the homeowner receives a copy with other closing papers. If the survey was not recorded and the homeowner cannot find one with their closing papers, a surveying company will need to be contacted.
Copies of subdivision plats (showing property lines only, not improvements) are available on this website. The online copy made available by the Real Estate Assessor is not considered the official recorded subdivision plat; however, it may be useful for informational purposes.
The Circuit Court Clerk's Office is the official repository for subdivision plats that have been recorded. Land records are available for public inspection in the Record Room which is open to the public from 8 a.m. to 4 p.m., Monday through Friday (excluding holidays). The Record Room is located on the ground floor of the main Courts Building.
The Circuit Court Clerk's Office does not maintain blueprints. Contact Chesterfield Building Inspection or the builder to determine if they can assist.
No master list of pending private auctions/foreclosures is available through Chesterfield County. Private auction/foreclosure information is often printed in the Richmond Times-Dispatch and other publications that print legal notices.
For information regarding the process by which the Chesterfield Treasurer's Office handles properties with significant back taxes due, visit the Treasurer's Office page.
As there are no forms by which to prepare a new deed that the Circuit Court Clerk's Office can make available, it is recommended that property owners contact an attorney who handles real estate matters for assistance. There is no requirement to have an attorney prepare the document; however, to ensure it meets statutory requirements and the owner's, legal needs, it may be best to consult an attorney.
Clerk's Office staff are unable to provide legal advice. Once the deed is executed, it would need to be recorded in the Clerk's Deed Book. If planning to present it for recordation personally, once the deed is prepared, contact the Clerk's Deed Recording Division at 804-748-1285. Once recorded, the Real Estate Assessor would be notified of the recordation and that office would update its records accordingly.
Deed After Mortgage Payoff
Unlike vehicle titles that are held pending payoff, deeds are not held in that manner. The original deed should have been recorded in the Circuit Court Clerk's Deed Book. After recordation, the deed is most often returned to a law firm or the homeowner and may already be in the homeowner's possession (with their closing papers).
If the original deed cannot be located, a copy can be provided by the Clerk's Office. By law, copies are $.50 per page and certification is $2.00 per document. Call 804-717-6517 (8 a.m. - 4 p.m., Monday through Friday) to speak to a staff member in the Record Room for assistance with copies.