Apply for Grant Funding
These instructions assist in proposal submissions in response to Chesterfield County’s Request for Proposals (RFP) for federal funds involving Federal Community Development Block Grant (CDBG) and HOME (Home Investment Partnerships Program). We refer to these sources as county funds.
We only accept proposals from:
- Non-profit organizations.
- Housing development organizations.
- Chesterfield neighborhood organizations.
- For-profit organizations.
- Chesterfield government departments.
We do not accept proposals for or from individuals.
Chesterfield has a strategic plan that provides the blueprint to achieve excellence in all areas and provide a first-choice community. The County also has the Comprehensive Plan. The Board of Supervisors adopted the Comprehensive Plan on October 24, 2012.
Both plans provide the foundation for the priorities and objectives in the Consolidated Plan that will guide funding and progress for FY2016-FY2020 for the CDBG and HOME programs.
The FY2016-FY2020 program priorities and objectives/outcomes that will guide funding decisions are:
Community Development Block Grant (CDBG)
- Enhance community attractiveness by reducing and preventing blight
- Improve property maintenance (commercial and residential)
- Improve streetscaping and open space
- Promote the use or redevelopment of obsolete properties
- Encourage responsible home ownership and maintenance
- Improve infrastructure and public facilities
- Increase access to existing/improved facilities
- Improve safety and security of public facilities
- Improve environmental conditions
- Support programs that enrich lives
- Increase access to recreational, educational, and cultural events
- Promote healthy lifestyles
- Deliver services that address special needs populations
Home Investment Partnership Program (HOME)
- Safe, decent, and affordable housing
- Encourage the construction of new affordable housing
- Encourage first-time home ownership
- Support existing owner-occupied housing rehabilitation for low and moderate income
Funds will be provided on a cost reimbursement and performance basis. No “up front” or advance uses or expenses will be eligible for funding. It is highly unlikely that county funds will cover 100% of any project or program.
The proposal must demonstrate that other funding sources are available, committed, and will be utilized prior to the use of any county funds. Failure to demonstrate proof of other funding sources may eliminate proposal from consideration, competition, and/or award.
All applications for funding must be able to demonstrate the ability to validate that the area where the program/project will be conducted meets federal income requirements that benefit low- to moderate-income individuals.
Additionally, applications must clearly demonstrate project/program readiness or that the project or program that the funding is being requested for will be ready to begin construction or operate and begin providing services immediately after July 1, 2019.
HUD regulations stipulate that CDBG funding is to provide a short term “seed” funding alternative to enable implementation of a new program or service. Therefore, the application will also require that the applicant provide an exit strategy or a concise, realistic explanation of program sustainability after CDBG funding is no longer available.
Failure to meet any of these requirements or if the application package is not in compliance with all of the information required, the request for funding will not be considered. The County retains the right to contact organizations that have submitted requests for funding to obtain clarification of information provided or ask questions about a submission.
Please note that should your organization be approved for funding, federal reporting requirements are very rigid, time sensitive, and can be staff intensive; however, are a non-negotiable contract stipulation.
A pre-proposal conference was held Tuesday, October 9, 2018 (9-10:30 a.m.) at the Eanes-Pittman Public Safety Training Building (6610 Public Safety Way, Chesterfield, VA 23832). Questions, answers, and issues were addressed at this session.
Attendance was mandatory to be eligible to submit a proposal for funding.
An environmental review is the process of reviewing a project and its potential environmental impacts to determine whether it meets federal, state, and local environmental standards. The environmental review process is required for all HUD-assisted projects to ensure that the proposed project does not negatively impact the surrounding environment and that the property site itself will not have an adverse environmental or health effect on end users.
Not every project is subject to a full environmental review (i.e., every project's environmental impact must be examined, but the extent of this examination varies), but every project must be in compliance with the National Environmental Policy Act (NEPA) and other related Federal and state environmental laws.
A preliminary environmental review will be performed for all proposals, regardless of funding recommendations or decisions. CDBG staff may contact you for additional information and/or photographs during the proposal review process. The environmental review will be finalized when proposals are selected for funding and will determine if modifications to the program design are necessary.
No funds may be committed to a proposed project prior to release of funds authorization from HUD. If the proposed project involves ground disturbance, demolition, construction, site improvements, or acquisition of property on which such activities will take place you may not take any action except for option agreements, until the environmental review compliance is achieved.
RFP for CDBG and HOME Funds Application
Friday, November 30, 2018 (5 p.m.)
- Fill out the application online.
- Print and sign the complete application.
- Turn in the application by mail or hand delivery.
Proposals will be evaluated as presented. Incomplete submissions have a life of one business day (or December 3) following the submission deadline for administrative documentation only. A letter indicating such must accompany incomplete submissions. No exceptions will be allowed.
Turning in Submissions
An electronic submission will not serve as a substitute for the required complete one hard copy signature original.
Mail proposals to:
Department of Community Enhancement
P. O. Box 40
Chesterfield, VA 23832
Mailed proposals must be received by Friday, November 30, 2018 (5 p.m.).
Proposals may be hand delivered by Friday, November 30, 2018 (5 p.m.) to:
Department of Community Enhancement
9800 Government Center Parkway
Chesterfield, VA 23832
Proposals arriving after the deadline will not be considered for funding. The Department of Community Enhancement is not responsible for mail or courier delays or non-delivery of an application prior to the deadline.
The return of proposals following the final decision by the Board of Supervisors must be requested by the organization at the time of submission.