Circuit Court Clerk
Beginning Wednesday, April 8, 2020, the Sheriff’s Office will initiate temperature screening of visitors at the main entrances of both courthouses as a condition of entry.
Screeners will be masked and gloved. If anyone is turned away for having a temperature at or above 100 degrees WHO IS ALSO A PARTICIPANT IN A HEARING, the Sheriff’s Office will immediately advise the presiding judge. Such persons MAY still participate in a scheduled hearing by telephone from outside the courthouse AT THE DISCRETION OF THE PRESIDING JUDGE.
Current Information Regarding Court Operations & Public Services
- Courts’ Joint Press Release (PDF), issued Monday, March 16, 2020 at 5:15 p.m.
- Juvenile and Domestic Relations District Court for the County of Chesterfield - Public Notice (PDF), updated March 30, 2020.
- Circuit Court Clerk’s Service Delivery Plan (PDF), updated Monday, March 30, 2020.
- General District Court’s Public Notice (PDF), updated Wednesday, April 1, 2020.
Firms not already approved for electronic Deed Book submissions are strongly encouraged to make arrangements to do so now. Registration is a quick process and occurs through one or both of the following vendors:
Secure Remote Access to Land Records
Information about subscribing to the Clerk’s secure remote access (SRA) system is available on the SRA site itself. Applications may be submitted to the Clerk via email. Do not submit credit card information via email. Simply include your preferred contact information with your application.
With the assistance of many departments and agencies, Chesterfield Courts are making progress on a project to upgrade audio-visual technology in all 17 courtrooms.
About the Circuit Court Clerk’s Office
The Circuit Court Clerk is charged with more than 800 statutory responsibilities that fall into one of the following three areas:
Act as Custodian of Court’s records
- Manages filings, pleadings and other case records lodged with the Court and Clerk’s Office.
- Ensures members of the judiciary are provided case-related information needed to conduct court proceedings.
- Criminal cases
- provides assistance to
- law enforcement
- corrections officials
- defense counsel
- general public
- issue arrest documents/legal process to be served on
- provides assistance to
- Lends overall judicial support by
- maintaining and disposing of civil and criminal evidence
- receipting criminal fines and court costs
- collecting and disbursing restitution on behalf of crime victims
- investing and distributing monies on behalf of civil litigants or third-party beneficiaries
- Providing statistical data, case-related information and court documents to
- state, local and federal agencies
Inquiries concerning existing policies, procedures and records access should be directed to the Clerk's Office, which serves as the clearinghouse for court rulings and general case information.
- Probate Judge
- Admits or denies wills probate
- Qualifies executors, administrators, guardians, and/or conservators
- Register of Deeds
- Maintains all land records
- Records deeds, deeds of trust, real estate liens and releases, and other documents Other transactions and recordings processed include
- financing statements
- fictitious names for businesses
- marriage licenses
- concealed handgun permits
- variety of oaths and/or appointments including
- local Commission members
- Board members
- law enforcement officers
- Required by statute to permanently preserve and archive the official records of the Court, in addition to probate (estate), real estate, and a vast array of other county records
- Maintains records dating back to 1749, the year of the county's inception
Fiscal responsibilities of the Clerk's Office include
- the maintenance and investment of trust, equity, and condemnation funds
- the collection of
- court fines/costs
- civil filing fees
- real estate transfer fees
- recordation taxes
- other fees authorized by statute
The Clerk's Office annually generates millions of dollars in revenue for both the state and county. Such monies are used to fund citizen services of all types, while fines and costs collected in criminal cases produce a significant revenue stream for funding the prosecution and incarceration of criminal defendants.
Please contact the Clerk's Office for further information.