Thanksgiving Holiday Closings... MORE

Hover here for Site Tools
Recording of Land Records
 
FacebookTwitterYouTubeMedia CenterRSS
Contact Us

Clerk of Court
The Honorable Wendy S. Hughes

Phone: (804) 748-1241

Email Us

circuitcourtclerk@chesterfield.gov

This email account is intended for general inquiries only. For specific case-related inquiries, please call the Clerk’s Office during public service hours to speak with a staff member in the appropriate division.


Filings
The Court does not accept case-related filings via the Internet, e-mail or fax.
Filings are accepted via mail, courier or hand delivery.

Public Service Hours
8 a.m. - 4 p.m.
Monday through Friday

Recording Hours
8 a.m. - 3:30 p.m.
Monday through Friday

Mailing Address
P.O. Box 125
Chesterfield, VA 23832-0909

Street Address
9500 Courthouse Road
Chesterfield, VA 23832
Map this 

 
Circuit Court Clerk
Recording of Land Records

The Circuit Court Clerk's Office records documents associated with land transactions in Chesterfield County, such as

  • deeds
  • deeds of trust (mortgages)
  • other official instruments/documents

Recording Requirements

  • documents must be authorized by law to be recorded in the Deed Book
  • required to meet certain statutory provisions
  • documents must be originals that have been signed and notarized
  • a Land Records Cover Sheet  
  • include a self-addressed, stamped envelope (SASE) to ensure the safe and timely return
  • for deeds, the amount of consideration must be stated on the first page of the document (i.e., not only on the Land Records Cover Sheet).

Recording Hours

Monday through Friday
8 a.m. - 3:30 p.m.

NOTE: Documents presented after normal recording hours will be recorded the next business day.

Return of Recorded Documents

Mail

Filing parties who included a self-addressed, stamped envelope (SASE) can receive documents returned by mail.

Pick-up

Recorded documents that are not accompanied by a SASE will be maintained in the Record Room for pickup.

Recording Fees

  • Fees and taxes vary according to the type of document being recorded.
  • Deed Calculation Tool , provided by the Supreme Court of Virginia, assists users with determining recording costs. To determine applicable fees
    • select the Chesterfield Circuit Court
    • enter the requested information for the document(s) to be recorded

Payments

Payment Types Accepted  

For further inquiries relating to recording fees or requirements, please call 804-748-1285 to speak with a staff member in the Deed Recording Division.  

Plat Recordation

If you have any questions in regards to Subdivision Approval Process, contact the Planning Department at 804-748-1050.

Cover Sheet Requirements

Pursuant to Code of Virginia § 17.1-227.1, the Chesterfield Circuit Court Clerk's Office requires a Land Records Cover Sheet for all documents recorded in the Deed Book.

  • The instrument will not be recorded and will be returned to the filing party with information regarding Cover Sheet requirements.
  • Data contained on Cover Sheets is scanned via bar code readers, allowing instruments/documents to be recorded more timely and accurately.
  • To create the required Cover Sheet

Please call the Clerk’s Office at 804-748-1285 with any questions relating to Cover Sheets.

Tax ID Requirements

Tax ID Numbers on Documents Presented for Recording in the Deed Book  

Pursuant to § 17.1-252 of the Code of Virginia, 1950, as amended, effective July 1, 2000, this office requires that any deed or other instrument conveying or relating to an interest in real property bear, on the first page of the deed or other instrument, the tax map reference number or numbers, or the parcel identification number (PIN) or numbers, of the affected parcel or parcels.

  • Chesterfield's standard Tax ID Number is 15 digits.
  • Please place the Tax ID Number in the upper left corner of the first page after allowing a margin pursuant to Library of Virginia standards.
  • The Tax ID Number can be obtained from the Real Estate Assessor.

Social Security Numbers on Documents Presented for Recording in the Deed Book 

Pursuant to Code of Virginia § 17.1-227, effective July 1, 2003, this Clerk's Office will not knowingly accept any instrument submitted for recordation in the Deed Book that includes the social security number.

Related Content

County Awards and Recognition

Overview of the Court System

Petit (Trial) Jury FAQ's

Probate of Wills