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Fund Administration
 
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Clerk of Court
The Honorable Wendy S. Hughes

Phone: (804) 748-1241

Email Uscircuitcourtclerk@chesterfield.gov
This email account is intended for general inquiries only. For specific case-related inquiries, please call the Clerk’s Office during public service hours to speak with a staff member in the appropriate division.


Filings
The Court does not accept case-related filings via the Internet, e-mail or fax.
Filings are accepted via mail, courier or hand delivery.

NOTE: The Court does not accept case-related filings via the Internet, e-mail or fax.

Public Service Hours
8 a.m. - 4 p.m.
Monday through Friday

Recording Hours
8 a.m. - 3:30 p.m.
Monday through Friday

NOTE: Recording hours are subject to change in the event of inclement weather or holiday closings. Filing parties are encouraged to call the Clerk's Office in advance to ascertain any deviation from normal recording hours.

Mailing Address
P.O. Box 125
Chesterfield, VA 23832-0909

Street Address
9500 Courthouse Road
Chesterfield, VA 23832

Parking - Parking is permitted in any area except those that are gated, marked "reserved," or designated for jurors. There is no fee for parking.

 
Circuit Court Clerk
Fund Administration

Trust Fund Administration

  • When the Clerk is to invest funds for the benefit of a minor, the court order should specifically direct the Clerk to invest such funds pursuant to Code of Virginia § 8.01-600.
    • Such orders should include wording which reflects that funds are to be held until the infant reaches the age of majority.
    • An affidavit must be presented that includes the beneficiary’s name, date of birth, address, and social security number. Orders that include social security numbers will not be processed.

To claim trust funds

  • Since trust funds are invested through an off-site financial institution, advanced notice of the intent to claim funds is required.  
  • When the infant reaches the age of 18, he/she should contact the Circuit Court Clerk’s Office regarding procedures to collect trust funds.
    • Parties claiming funds are required to present a photo ID (preferably a driver’s license) and a copy of their birth certificate.
    • Parties who are unable to appear in the Clerk’s Office in person may be asked to provide additional documentation.
  • IMPORTANT: If the original court order directing investment of funds does not state the date on which the funds may be released, a new court order must be presented to and entered by the judge before the funds can be disbursed.

NOTE: Any tax consequences are the responsibility of the beneficiary.

Equity Fund Administration

  • When the Court directs that funds be held in an interest-bearing account in Civil matters other than infant settlements, they are considered equity funds.
    • Equity funds are held pending further order of the Court.

NOTE: Any tax consequences are the responsibility of the beneficiary.

Condemnation Fund Administration

  • Condemnation funds are invested in interest-bearing accounts upon receipt.
  • Such funds are disbursed only pursuant to court order.

NOTE: Any tax consequences are the responsibility of the beneficiary.