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Policy & Procedures
Purchasing
 
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Purchasing

Phone number
(804) 748-1617


Street address
9901 Lori Road (Room 303)
Chesterfield, VA 23832
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Mailing address
P.O. Box 51
Chesterfield, VA 23832

Hours
8:30 a.m. - 5 p.m.
Monday - Friday


Commodity directory
Staff directory

 



Resources
Ready Virginia
Virginia.gov
USA.gov
Chesterfield County Public Schools
Purchasing
Policy & Procedures

Purchasing procedures for goods & services

$5,000 or less

Using departments and schools have been given delegated authority to make purchases at this dollar value.

$5,000 - $10,000

Competition is at our discretion.

We encourage price quotations from:

  • Minority-owned businesses.
  • Woman-owned businesses.
  • Businesses located in Chesterfield County.

$10,000 - $30,000

We must seek competition from at least three valid vendors. We must include at least one of the following types of vendors unless circumstances make it impossible:

  • Minority-owned business
  • Woman-owned business
  • Business located in Chesterfield County

$30,000 - $50,000

We must seek competition from at least four valid vendors in writing. We must use a Request for Quotation or an Informal Request for Proposal. We must include at least one of the following types of vendors unless circumstances make it impossible:

  • Minority-owned business
  • Woman-owned business
  • Business located in Chesterfield County

We are solely responsible for obtaining quotes on behalf of the departments/schools.

$50,000 or more

We must seek competition using an Invitation for Bid or a Request for Proposal in writing. We must include at least one of the following types of vendors unless circumstances make it impossible:

  • Minority-owned business
  • Woman-owned business
  • Business located in Chesterfield County

We select vendors from the appropriate Virginia Department of Minority Business Enterprise commodity list.

Delivery

We want all deliveries to be delivered free on board (FOB) destination. We will not accept ownership until we receive items as ordered.

All packages or shipping containers must contain the purchase order number and the ship-to location from the purchase order. We can cancel all or part of an order without obligation if the delivery is not made by the specified and committed time.

Resources

Surplus property sales

We sell property no longer in use through contracted third-party firms specializing in auctioning of materials. The following firms sell surplus materials not sold through specific contracts:

GovDeals, Inc.

A web-based auction firm that sells all types of surplus materials, including vehicles.

Southside Virginia Auto Auction

An auction firm dealing in the sale of vehicles only. It is located at the intersection of West Hundred Road (State Route 10) and Jefferson Davis Highway (Route 1 & 301) in Chester, VA.

Southside Virginia Auto Auction holds two weekly auctions. Our vehicles sell at the Thursday night auctions.

For information pertaining to upcoming sales that may include Chesterfield County vehicles, contact Southside Virginia Auto Auction at (804) 796-6556.

You can also contact the Fleet Management Office at (804) 768-7378 about plans to sell vehicles through GovDeals, Inc. or Southside Virginia Auto Auction. 

Surplus bus sales

We sell school buses taken out of service through one of the following:

  • GovDeals, Inc. 
  • Southside Virginia Auto Auction
  • Sealed Invitations for Bids we conduct