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Funds Held by the Court
 
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Contact Us

Clerk of Court
The Honorable Wendy S. Hughes

Phone: (804) 748-1241

Email Us

circuitcourtclerk@chesterfield.gov

This email account is intended for general inquiries only. For specific case-related inquiries, please call the Clerk’s Office during public service hours to speak with a staff member in the appropriate division.


Filings
The Court does not accept case-related filings via the Internet, e-mail or fax.
Filings are accepted via mail, courier or hand delivery.

Public Service Hours
8 a.m. - 4 p.m.
Monday through Friday

Recording Hours
8 a.m. - 3:30 p.m.
Monday through Friday

Mailing Address
P.O. Box 125
Chesterfield, VA 23832-0909

Street Address
9500 Courthouse Road
Chesterfield, VA 23832
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Circuit Court Clerk
Funds Held by the Court

Trust Fund Administration

  • When the Clerk is to invest funds for the benefit of a minor, the court order should specifically direct the Clerk to invest such funds pursuant to Code of Virginia § 8.01-600.
    • Such orders should include wording which reflects that funds are to be held until the infant reaches the age of majority.
    • An affidavit must be presented that includes the beneficiary’s name, date of birth, address, and social security number. Orders that include social security numbers will not be processed.

To claim trust funds

  • Since trust funds are invested through an off-site financial institution, advanced notice of the intent to claim funds is required.  
  • When the infant reaches the age of 18, he/she should contact the Circuit Court Clerk’s Office regarding procedures to collect trust funds.
    • Parties claiming funds are required to present a photo ID (preferably a driver’s license) and a copy of their birth certificate.
    • Parties who are unable to appear in the Clerk’s Office in person may be asked to provide additional documentation.
  • IMPORTANT: If the original court order directing investment of funds does not state the date on which the funds may be released, a new court order must be presented to and entered by the judge before the funds can be disbursed.

NOTE: Any tax consequences are the responsibility of the beneficiary.

Equity Fund Administration

  • When the Court directs that funds be held in an interest-bearing account in Civil matters other than infant settlements, they are considered equity funds.
    • Equity funds are held pending further order of the Court.

NOTE: Any tax consequences are the responsibility of the beneficiary.

Condemnation Fund Administration

  • Condemnation funds are invested in interest-bearing accounts upon receipt.
  • Such funds are disbursed only pursuant to court order.

NOTE: Any tax consequences are the responsibility of the beneficiary.

Excess Funds Lists

  • Although the Clerk’s Office can provide reports which list funds invested by case number, such reports do not identify the specific source of the funds, nor do they include contact information for the payees.
    • All such information would presumably be contained within the individual case files.
    • Remote access to case files is unavailable to the general public.
    • Files are available for review during the office's public service hours
      • 8 a.m.- 4 p.m.
        Monday- Friday (excluding holidays)
  • Pursuant to Virginia law, copies are $.50 per page.
    • There is no provision for invoicing.
  • For an exact copy quote, email the Circuit Court Clerk.
    • If paying by credit card over the phone:
      • Call the office directly at 804-748-1241 and ask to speak with a staff member in the Fiscal Division.
      • There is an additional $2.00 fee for credit card payments (plus postage as applicable).
    • If mailing request/payment:
      • Circuit CourtClerk’s Office
        ATTN: Fiscal Division
        P. O. Box 125
        Chesterfield, VA 23832-0909

For information on the process by which the Chesterfield Treasurer's Office handles properties with significant back taxes due, visit the Treasurer's Office .

Foreclosure Lists

  • No master list of pending private auctions/foreclosures is available through Chesterfield County.
  • Private auction/foreclosure information is often printed in local publications that print legal notices.
  • Official land records are available for reviewin the Circuit Court Clerk's Record Room, located on the ground floor of the main Courts Building, during public service hours:
    • 8 a.m.- 4 p.m.
      Monday- Friday (excluding holidays)

For information on the process by which the Chesterfield Treasurer's Office handles properties with significant back taxes due, visit the Treasurer's Office.