Chesterfield Police 2005 Annual Report

Administrative Support Bureau

The Administrative Support Bureau is responsible for the management of the Planning and Information Services divisions. Department automation, criminal-history records and crime analysis are also functions managed by the Administrative Support Bureau commander.

The Analysis, Intelligence and Information Retrieval Unit encompasses crime, intelligence, traffic, narcotics analysis and information retrieval, all supervised by a police analysis/information coordinator.

The Crime/Intelligence/Narcotics Analysis Section is responsible for identifying persons involved in criminal activity, as well as identifying crime patterns, trends and high-crime areas.  Recurring reports are prepared to assist officers and detectives with crime prevention and resolution.

The Traffic Analysis Section is responsible for identifying and analyzing problem areas on county roadways and serving as a liaison between the Virginia Department of Transportation and Chesterfield County Department of Transportation.  The traffic analyst also interacts with the public when fulfilling citizen requests.

The Information Retrieval Section is responsible for designing and writing programs to retrieve information from all police department automated files in order to provide management information and other types of reports to users throughout the department, to media and the public.

The Systems Analyst and Program Coordination Section is responsible for computer hardware and software utilized by all department personnel. The analysts troubleshoot and repair the problems and breakdowns encountered by all personnel using computers operating on the department's Local Area Network and remote sites. The staff also provides technical advice to the department's administration on changes in technology and coordinates all department-automated changes within the county's Department of Information Systems Technologies.

The Planning and Grants Section is staffed by a police planner who researches potential sources for grant funding and prepares all grant applications. The planner monitors and completes all quarterly and annual progress reports for each grant, as well as internal reports and projects.

The Records Unit is a 24-hour-a-day operation. The unit is the information repository for all crime, accident, arrest and related reports generated by the department. All reports are received, reviewed, coded and entered into the department's automated Records Management System. This unit also collects, collates and transmits information monthly to the Virginia State Police and Federal Bureau of Investigation concerning criminal activity in Chesterfield County. Personnel entered more than 27,000 incident reports in 2005 and achieved a 99.8 percent accuracy rate.

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