Circuit Court Clerk Requires Land Records Cover Sheet -
Effective July
1, 2004
Important Notice
Over the past several years, circuit court clerks throughout the Commonwealth
of Virginia have struggled to meet increasing workload demands while
facing significant budget cuts at the state level. These problems have
been exacerbated by the state's failure to provide staffing resources
commensurate with the surge in workload. Consequently, it is necessary
for clerks' offices to examine alternate processes in order to meet statutory
responsibilities. This is particularly true in high growth areas of the
state where deed filings have reached record levels.
The Clerk of the Chesterfield Circuit Court routinely examines new technologies
and process improvements that can bring greater efficiencies to office
operations while better serving the public. To that end, and pursuant
to Code of Virginia § 17.1-227.1, the Chesterfield Circuit
Court Clerk's Office will exercise the option to require a Land Records
Cover Sheet for all documents recorded in the Deed Book effective
July 1, 2004. In practice, data contained on Cover Sheets will
be scanned via bar code readers, thereby allowing instruments to be recorded
more timely and accurately.
To create the required Cover Sheet, users must access Cover Sheet software
made available at the following web site: www.landsystems.com . Although
several methods to obtain the necessary software are available, the online
monthly subscription option may best meet the needs of most attorneys
and title firms since it allows storage and retrieval of cover sheets
from any location should future adjustments be necessary. After July
1, 2004, documents that do not include a Cover Sheet with all information
accurately listed will be returned to the presenting party so that a
corrected Cover Sheet may be prepared. In the event last minute corrections
are necessary, please note that public access computers with Internet
access are available in the Law Library and at the Central Library adjacent
to the Courts Building.
The Circuit Court Clerk's Office is eager to provide assistance during
this period of transition and looks forward to providing more efficient
service upon implementation of the Land Records Cover Sheet program.
Additional information is provided below. These resources are also available
in hard copy form in the Clerk's Office.
Questions related to procedures should be directed to
the Clerk's Office.
Phone: (804) 748-1285; E-mail: circuitcourtclerk@chesterfield.gov
Questions related to the software should be directed
to ILS.
Phone: (877) 658-6018; Web address: www.landsystems.com
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